Registration Policies

Adding and Dropping Courses
Appeals for Late Drop/Withdrawal
Class Cancellation Refund
Grading
Immunization Policy
Withdrawal

Adding and Dropping Courses

Download Enrollment Change Form

ADDING COURSES

Definition: A Course Add is an action taken by a student prior to or during the start of the term to add a course to his/her schedule during the course Add Period. This period begins on the first day of online registration for the semester until the end of the second week of classes for full semester classes. For classes meeting less than a full term, please consult with Enrollment Services for deadlines. Any changes made after the second week of the semester require academic approval.

Adding Classes during the Online Registration Period

Students may add classes to their schedules through their MyLIU portal during the online registration period. Online registration ends after the second week of classes for the fall and spring terms.  Nontraditional terms and sessions will have customized add dates. See Tuition Liability Policy for additional details. Some classes may be blocked for online registration because they require proof of approval. If online registration is unavailable, the student must submit a completed Enrollment Change Form to the Office of Enrollment Services with approval signatures.  Please see the section on Departmental Consent below for additional information.

After the Second Week of Classes

Beginning with the third week of classes, course additions may require the approval of the following persons and / or departments before the Office of Enrollment Services will process the change (please note that additional penalties and fees may apply):

• Instructor (required)
• Dean or Department Chairperson (required)
• Student Financial Services (for changes in cost of attendance or enrollment status)

Required Consent

The following course adds may require special administrative or departmental consent as follows:

• Restricted Courses:  occurs if the department has restricted registration.  The student must obtain either a course permission code or signature from the instructor, department chair, or dean, as defined by the academic department.
• Credit Overloads: occurs at the career level; when a student would like to add a course(s) that will take him/her over 19 credits for undergraduates and 12 credits for graduates for the semester. Full time students who add credit hours over 18 will be charged additional fees for those excess hours. Students wishing to enroll in an overload must obtain the signature of the advisor, instructor and/or chair as defined by the academic department.
• Closed Courses: occurs when there are no seats available in the course. The student must obtain the signature of the course instructor and/or department chairperson, as defined by the academic department.
• Time Conflicts: occurs when two courses take place during the same or overlapping time period.  The student must obtain the signature of one or both instructors and/or the dean, as defined by the academic department.
• Requisite Overrides: occurs when the student does not have the required pre- or co-requisite for the course.  The student must obtain the signature of the advisor, instructor, and/or chairperson, as defined by the academic department.
• Service Indicator Overrides: occurs when a student has a hold on their account that prevents them from engaging in an enrollment activity.  Students are advised to check for registration holds in their MyLIU portal Student Center page to determine the origin of each hold. The student should contact that office noted and remedy the situation so as to have the hold either removed from their account or obtain approval for the hold to be overridden.

DROPPING COURSES

Definition: A Course Drop is an action taken by a student prior to or during the start of the term to remove a course from his/her transcript. Students may drop one, some or all of their classes though the drop/add period without receiving any grade. However, students who fail to drop a course or wish to withdraw from a course after the designated drop/add period for a term but before the designated withdrawal deadline must follow the Official Withdrawal procedures. See Withdrawal Policy for details on Withdrawals.

Dropping Classes Prior to the end of the add/drop period

Students can drop full semester classes up through the second week of the term with no penalty as follows:

• Drop one or more courses online using their MyLIU portal
• Drop courses at the Office of Enrollment Services
• Drop courses through their Academic Advisor

The drop period for classes that meet for less than the full semester is as follows:

• Sessions meeting 7 or more weeks: courses can be dropped up through the first week
• Sessions meeting 3 to 6 weeks: courses can be dropped up through the 2nd day of the session
• Sessions meeting 2 weeks or less: courses can be dropped up through the 1st day of the session

Students may have their financial aid reduced if the student's enrollment status changes from full-time to part-time, or from full-time or part-time to below half-time. Students will have their financial aid cancelled if the student drops all courses and does not incur any liability, or fails to meet satisfactory academic progress standards as a result of the cancellation of enrollment.  Financial aid for future terms will also be cancelled.  See Appeals Policy for Student Withdrawals and Satisfactory Academic Progress Policy for additional details.  Students receiving Veterans benefits should meet with the Veteran's Certifying Official to determine if drops will affect their current and future benefits when they; add or drop any course, withdraw from or terminate enrollment at the University.

Drops that change a student's enrollment status from full-time to part-time, or from full or part time to below half-time, may have their Federal, State, and/or University aid adjusted.  The University may also be required to report the student's change in enrollment status to lenders, which can trigger the repayment of student loans.  Students will be notified in these cases via writing.

After the add/drop period

Drops after the add/drop period must be officially processed as a partial or full withdrawal. Please see Withdrawal Policy and/or Appeals Policy for additional details.

Required Consent

The following course drops may require special administrative or departmental consent as follows:

• Co-Requisite Overrides: occurswhen the student is attempting to drop a course which is a co-requisite of another course not being dropped.  The student must obtain the signature of the advisor, instructor, and/or chairperson, as defined by the academic department.
• Student Athletes: NCAA regulations require that student athletes must be full-time degree seeking students to participate in intercollegiate athletics.  Student Athletes must be enrolled in a minimum of 12 credits per term.  If a student athlete falls below 12 credits, they are immediately ineligible to practice or compete.  Athletes are advised to speak with the athletic department before dropping courses.
• Residential Life: Undergraduate resident students are expected to maintain full-time enrollment status each term.  Undergraduate residents are advised to speak with the Office of Residence Life before dropping classes.
• Service Indicator Overrides: occurs when students have one or more holds on their account that prevents them from performing a course drop.  Students are advised to check for registration holds in their MyLIU portal Student Center page to determine the origin of each hold. The student should contact that office noted and remedy the situation so as to have the hold either removed from their account or obtain approval for the hold to be overridden.

Appeals for Late Drop or Withdrawal

Download Appeal for Late Withdrawals Form

An appeal may be granted due to circumstances beyond the student's control that prevented him/her from dropping or withdrawing from a course(s) within the published deadlines. The circumstances must have interrupted the student's ability to attend classes for a substantial length of time, complete the semester, or adhere to the usual drop, withdrawal or refund policy.

DEADLINE FOR FILING A LATE DROP OR WITHDRAWAL APPEAL

Students will be given 30 days following the end of the semester in which a course(s) was taken to petition a drop/withdrawal retroactively.

STUDENT ACTION

A student may appeal in person, by fax, or email by submitting a signed and completed Student Appeal Request Form along with the required documentation to the Office of the Registrar by the appropriate appeals deadline.   All appeal requests must be submitted by the student. Appeals submitted by a parent, legal guardian or spouse will be accepted only if the student is incapacitated.

REQUIRED DOCUMENTATION

•  A written statement from the student: must clearly state the request, the reason for the request and the type of resolution they are seeking. The statement must explain why the appeal request is justified. In addition, information regarding extenuating or unusual circumstances that impacted his/her situation must be included.
• Supporting documentation: may include the following
  • Proof of attending another Institution
  • Proof of deployment
  • Death Certificate or obituary statement
  • Documentation of medical diagnosis and visit dates
  • Records of hospitalization, mental health or drug treatment
  • Other supporting documentation supporting the inability to follow the normal drop/withdrawal deadlines

UNIVERSITY ACTION

The Office of Enrollment Services will work with other departments on campus to gather information, review the appeal, and make a determination based on the merits of the information provided. Students will be informed of the outcome of their appeal in writing.

IMPACT ON STUDENT RECORD, TUITION AND FEES, FINANCIAL AID

Approval Impact

• Late Drop:   If approved, course(s) will be removed from the student's transcript. This action may result  as a total cancellation of the student's record. If the drop changes the student's status, financial aid will be adjusted accordingly.
• Late Withdrawal: If approved, a "W" grade will be assigned for the course or courses and will appear on the student's transcript. Students who wish to have their tuition and fee charges adjusted must file a tuition and fee appeal.
• Tuition and Fee Refund: Students requesting a review of tuition and fee liability due to a late drop or withdrawal must provide compelling evidence that prohibited the student from dropping or withdrawing during the Tuition Refund period. If approved, tuition and fee liability will be recalculated based on the date of the official withdrawal or drop. Any financial aid received will not be adjusted.  If a Return of Title IV calculation was already performed prior to the appeal, aid will not be adjusted.  

Denial Impact

No adjustment will be made to the student's record, tuition, fees and financial aid.

ACCEPTABLE REQUESTS

• Student illness or medical emergency - may occur when a student is diagnosed with a major medical illness or injury that significantly interfered with the student's ability to officially withdraw from the University. Supporting documentation must be on physician letterhead (including phone number).  Physician statement must be signed and dated. A statement must also include that the medical situation is preventing the student from attending classes for a substantial length of time, completing the semester and/ or prevent the student from adhering to the usual withdrawal procedures.
• Involuntary Call to Military Duty - may occur when a student in the U.S. Reserves or in the National Guard is called to active duty or when an International student is called to active duty in his/her home country.  Students should submit copies of orders that clearly indicate the date of deployment.
• Death of a student or immediate family member - Immediate family member is defined as: parent, spouse, sibling or child. Students must submit a death certificate, obituary, or death notice. If not clearly stated, documentation is needed to indicate the relationship to the student. 
• Other extraordinary events

Class Cancellation Refund

The University reserves the right to cancel undersubscribed courses. When it does so, there is no program change fee.

Grading

All instructors at the campuses of Long Island University may assign the following grades for undergraduate and graduate courses:

If you have additional questions please contact your department chair or academic and career counselor.

Immunization Policy

Long Island University (LIU) is dedicated to ensuring the overall health and wellness of our campus community. Therefore, compliance with New York State Public Health Laws 2165 and 2167 is strictly enforced. Accordingly, all students born on or after January 1, 1957 who are enrolled for at least six (6) semester hours or equivalent per semester must provide written proof of 2 doses of measles, 1 dose of mumps, and 1 dose of rubella, also referred to as MMR. Additionally, LIU shall distribute information about meningococcal disease to all students and maintain a signed record documenting receipt of this information, as well as proof or waiver of vaccination.

Students must submit complete documentation for NYSPHL §§ 2165 and 2167 using the LIU MMR/Meningitis form prior to or upon registering for classes. All students who register on or after the first day of classes without satisfying these requirements will have a H02/H09 block placed on their accounts, preventing any additional enrollment activity until compliant immunization records are received. Students with either the H02 or H09 block may not remain in campus housing unless, within seven days after the first day of classes, they submit proof of (a) at least one measles vaccination or (b) submit proof of having undergone blood tests for immunity (titers).

Students whose complete immunization documentation is not received within 30 days of the first day of classes will be suspended from campus. Such students will not be allowed on campus until cleared by their campus student health program. Students who are suspended from campus due to immunization noncompliance must discuss all academic requirements directly with their academic program administration(s) and will be responsible for all financial obligations including, but not limited to full tuition, applicable fees, room and meal fees, and/or loss of access to campus services.

Withdrawal

DEFINITIONS

Official Withdrawal
An Official Withdrawal refers to an action taken by a student to discontinue enrollment after the drop period has expired.  The course is recorded on the transcript with a grade of W.

• Course Withdrawals/Partial Withdrawals - when a student withdraws from one or more classes, but remains enrolled in at least one class.
• Term/Session Withdrawals/Complete Withdrawals - when a student drops or withdraws from all of his/her courses in a current term. This can occur at one time or over a period of time within a term.

Unofficial Withdrawal
An Unofficial Withdrawal refers to a student who fails to attend or ceases to attend one or more classes without officially withdrawing from the University.   The course is recorded on the student's transcript with a grade of NC (no credit earned).

Course Drop
A Course Drop is an action taken by a student prior to the start of, or during the term. The dropped course does not appear on his/her transcript. Please refer to the Add/Drop Policy for details on course drops.

OFFICIAL WITHDRAWAL DEADLINES

• Withdrawal from full-semester courses- Students may officially withdraw from one or more courses through the 10^th week of the term for full-term courses during the fall and spring semesters. 
• Withdrawal from Summer Session courses or courses meeting for shorter sessions within the regular fall/spring semesters - Students may officially withdraw according to the schedule below:
• 12 week sessions – withdrawals permitted through the 8^th week
• 10 week sessions – withdrawals permitted through the 7^th week
• 7 week sessions – withdrawals permitted through the 5^th week
• 6 week sessions – withdrawals permitted through the 4^th week
• 5 week sessions – withdrawals permitted through the 3^rd week
• 2 week sessions – withdrawals permitted through the 7^th day
• 1 week sessions – withdrawals permitted through the 3^rd day

WITHDRAWAL METHODS

The University permits students to withdraw from a course, session, or term in the following manner:

Process through MyLIU

• Students should use their MyLIU portal to withdraw from courses online until the withdrawal deadlines as detailed in the “Official Withdrawal Deadlines” section above. 

Submit Completed Withdrawal Application Form
Students who are unable to withdraw online must submit a signed and completed Withdrawal Application Form to the Office of Enrollment Services by the withdrawal deadline.

WITHDRAWAL IMPACTS

Effective Date of Withdrawal

The withdrawal date for a student who withdraws is the earlier date of:

• The date the student began the withdrawal process; or
• The date the student otherwise provided the University with official notification of the intent to withdraw; or
• The date the institution becomes aware the student ceased attendance; or
• The midpoint of the payment period or period of enrollment for which Title IV assistance was disbursed if the student ceases to attend without official notification and withdrawal.

Tuition Liability/Refund

• Official Withdrawals and Drops: The effective date of drops and/or withdrawal will determine the student tuition liability due or refund due to the student. See Tuition Liability Policy for additional details, including refunds for room and/or board charges.  The University has a published Appeals Policy for students who wish to appeal tuition charges and fees due. 
• Unofficial Withdrawals: The student is responsible for all associated tuition charges and fees.

Transcript/Grades

• Official Withdrawals: A grade of W will be assigned for the course or courses and will appear on the student's transcript.
• Unofficial Withdrawals: A grade of NC (no credit earned) will be assigned for the course or courses and will appear on the student's transcript.
• Drops: The course will not appear on, or will be removed from the student's transcript.

Credits Attempted/Earned

• Official Withdrawals: The course or courses will be considered attempted but not earned.
• Unofficial Withdrawals: The course or courses will be considered attempted but not earned.
• Drops: The course or courses will neither be considered attempted nor earned.

Grade Point Average
Withdrawn or dropped courses do not affect a student's grade point average.

Financial Aid Adjustments

• Change in Student Status: Students who change their enrollment status from full-time to part-time, or from full or part-time to below half-time, due to a partial drop or withdrawal, may have their Federal, State, and/or University aid adjusted.  The University may also be required to report the student's change in enrollment status to lenders, which can trigger the repayment of student loans.  Students will be notified in these cases via writing.
• Cancellation of Financial Aid: Students will have their financial aid cancelled if the student drops all courses and does not incur any liability, or fails to meet satisfactory academic progress standards as a result of the withdrawal.  Financial aid for future terms may also be cancelled.  See Appeals Policy and Satisfactory Academic Progress for additional details.
• Return of Federal Funds: The University is required to return funds for students who stop attending all courses before completing 60% of the term.  The student will be notified by mail of the unearned amounts returned to the Federal financial aid programs.  The return of Federal funds may result in a balance due to the University, particularly if the student previously received and cashed a refund check.  See Return of Federal Funds Policy for additional details. 

Residential Life
Students residing in on-campus housing must contact the Office of Residence Life upon withdrawal from the University. Students must follow proper check-out procedures and must vacate their campus housing within 48 hours of the effective withdrawal date.  Students who drop or withdraw from a future term must vacate their campus housing after completion of finals.  Room and board charges must be cancelled through the Office of Residence Life.  Liability for these charges will be pro-rated and assessed at the time of cancellation. 

Future Enrollment
Students who withdraw from all courses may be subject to readmission.  Students who withdraw from the University must be in good financial standing in order to  register for future classes or have access to their official and unofficial transcript.

Special Program Participation

• Athletics: In accordance with NCAA regulations, all intercollegiate athletes must notify the Athletic Department and the Office of Admissions when partially or fully withdrawing from the University.
• Veterans: In accordance with VA regulations, students receiving veteran's benefits must notify the VA Certifying Official on campus when partially or fully withdrawing from the University.
• HEOP: Students participating in the Arthur O. Eve Higher Education Opportunity Program must notify the HEOP Program Director when partially or fully withdrawing from the University.
• Honors: Students participating in the Honors Program must notify the Honors Program Director when partially or fully withdrawing from the University.

ALTERNATIVES TO WITHDRAWAL

Incomplete Grades
For some students, receiving an incomplete grade and finishing the coursework at a later time may be a better option than withdrawing from the University.  Students should be advised to discuss this option with their instructor, academic advisor or academic dean.